Associate Buyer

Are you looking for an opportunity to make a difference? At Mesa Labs we're passionate about protecting the vulnerable by enabling scientific breakthroughs, ensuring product integrity, increasing patient and worker safety, and improving quality of life around the world.

At Mesa Labs we offer competitive wages, including potential bonus opportunities, equity awards, commission, and a comprehensive benefits package based on the position.

Base Compensation Range: $50,250 - $62,750
*In addition, you qualify for:

• Annual bonus opportunity of 10% based on company performance

Outstanding Benefits and Perks
We are proud to offer a variety of benefits that meet the diverse needs of our employees:

• Eligible for benefits the first day of the month after you start
• Tiered Medical, Dental and Vision Insurance options, Health savings (HSA), healthcare & dependent care flexible spending (FSA) accounts
• Company paid short term and long-term disability (unless covered by a state disability plan)
• Company paid life insurance and AD&D

• Flexible Time Off Policy

• Paid sick leave of 48 hours per calendar year
• Eligible employees may receive four (4) weeks paid Care Giver leave after 1 year of service or in accordance with state leave laws
• 401(k) plan that provides a 4% Safe Harbor company match on a 4% employee contribution that begins on Day 1
• Employee Wellness and Financial Assistance Resources through Cigna and NY Life
• Nine (9) paid company holidays per year

This position supports our Corporate business. At Mesa Labs, we apply technical expertise and technological innovation to improve quality of life for patients, workers, and consumers worldwide. Our products and services directly impact the critical environments that advance medical breakthroughs, keep industry moving, and ensure the safety of products we use every day.

Job Summary

The Buyer I is an entry-level procurement position responsible for supporting the purchasing process within the organization. Assist in sourcing, ordering, and managing the inventory of materials, goods, and services required for production or operations. This role requires a basic understanding of procurement processes, vendor management, and supply chain fundamentals. Works closely with suppliers, internal departments, and senior buyers to ensure timely delivery of high-quality materials, while adhering to budget and procurement policies.

Duties/Responsibilities

Procurement Support:

* Assist in purchasing goods and services based on approved purchase requisitions, ensuring timely delivery to meet production or operational needs.

* Review purchase requisitions and confirm material or product specifications, quantities, and delivery requirements with relevant departments.

* Source and identify potential suppliers, request quotes, and evaluate supplier offers based on price, quality, and delivery terms.

Supplier Management:

* Maintain and update a list of approved suppliers and their contact details, ensuring the availability of suppliers who meet the organization's standards.

* Establish and maintain positive working relationships with suppliers to ensure the best possible pricing, terms, and service.

* Communicate with suppliers to confirm order details, resolve discrepancies, and follow up on delivery schedules.

* Assist in negotiating purchase orders, including prices, payment terms, and delivery timelines.

Order Processing & Inventory Management:

* Generate purchase orders (POs) and issue them to suppliers, ensuring that all required information is included and accurate.

* Monitor and track open purchase orders to ensure timely delivery of goods and services.

* Maintain inventory levels and coordinate with inventory management teams to ensure stock is available for production or operations.

* Assist in maintaining accurate records of purchased items, including quantities, pricing, delivery schedules, and payment terms.

Compliance & Documentation:

* Ensure all procurement activities are compliant with company policies, procurement guidelines, and regulatory requirements.

* Maintain accurate procurement records, including purchase orders, supplier contracts, invoices, and any correspondence.

* Support internal audits and ensure proper documentation is maintained for compliance purposes.

Problem Solving & Issue Resolution:

* Address any issues or discrepancies related to orders, shipments, and invoices in a timely manner.

* Collaborate with the Accounts Payable team to resolve billing and payment discrepancies.

* Investigate and resolve any quality or delivery issues with suppliers, escalating to senior buyers or management as necessary.

Reporting & Analysis:

* Assist in tracking procurement metrics such as order fulfillment, lead times, and supplier performance.

* Provide regular reports on purchasing activities, including order status, inventory levels, and supplier performance metrics.

* Help identify areas for cost savings and improvements in the procurement process.

Collaboration with Internal Teams:

* Work closely with other departments such as Manufacturing, Operations, and Engineering to understand material and service requirements and align purchasing activities accordingly.

* Communicate with internal teams to ensure that purchased goods meet specifications and delivery requirements.

Experience/Education

* Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.

* 0 - 1 year of professional experience.

Knowledge and Skillsets Required

* Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

* Basic negotiation skills and an understanding of supplier management.

* Attention to detail, with a focus on accuracy in purchasing and inventory management.

* Ability to work collaboratively in cross-functional teams.

* Good communication skills, both written and verbal, to interact with suppliers and internal teams.

* Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with procurement or ERP software is a plus.

* Basic analytical skills for tracking procurement metrics and identifying trends.

Physical Demands

* Sitting: Often for extended periods at desks or meetings.

* Standing or walking: Occasionally for meetings or office tasks.

* Using computers: Typing and using office equipment.

* Lifting: Light, less than 10 pounds.

* Repetitive motions: Frequent use of keyboard and mouse.

Environmental Conditions

* Workspace: Climate control (air conditioning or heating) to ensure comfort.

* Lighting: Adjustable lighting to reduce eye strain.

* Noise Levels: The noise level is moderate, with occasional interruptions from phone calls and conversations. Use non-canceling headphones if necessary.

* Ergonomics: Workstations with desk and adjustable chairs to support good postures.

* Ventilation: Good ventilation to ensure a comfortable working environment, though this can vary depending on the building.

Mesa Labs is an Equal Employment Opportunity Employer.

Mesa Labs prohibits unlawful discrimination and harassment against applicants or employees based on age, race, sex, color, religion, creed, national origin or ancestry, disability, military status, sexual orientation, or any other status protected by applicable state or local law. Please note that Mesa Labs conducts criminal background checks upon offer acceptance.