Inventory and Warehouse Coordinator

Inventory & Warehouse Coordinator

FT, Hourly, Non-Exempt Hybrid

At Gillco Ingredients we have redefined the concept of wholesale ingredient distribution. We have partnered with some of the most reputable and innovative ingredient manufacturers to put together an incredible line of organic, natural, and functional ingredients. We are seeking candidate for Inventory & Warehouse Coordinator position at our San Marcos, CA office.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Reconcile inventories for all warehouses every other month.
• Managing the flow of products through the warehouse, including storing and retrieving items as needed.
• Responding to warehouse inventory discrepancies
• Anticipate and react to shortages and changes in inventory
• Analyze data and statistics to continually improve processes
• Use software to track inventory characteristics, types, and movement
• Oversee and control inventory coming in and out of the warehouse through software
• Manage inventory delays and exceptions alerts, relaying information to appropriate parties.
• Utilize reports and systems to help resolve problems, inventory, or customer issues.
• Help develop procedures and optimize processes involving inventory
• Verifies all products have shipped on time; monitoring and expediting as needed for month end purposes.
• Processing outbound shipment BOLs, verifying accuracy of all the information
• Assists in the reconciliation of inventory; coordinate month end inventory counts with our warehouses and physical counts semi-annually
• Makes inventory adjustments in our ERP system for lot issues/discrepancies, correcting inventory counts, internal product transfers, etc.
• Processes vendor credits for inbound damages/short ships.
• Assists the manager in monitoring inventory counts.
• Processes receiving product into our ERP system.
• Processes & files all documents associated with receiving-receivers, vendor invoices, BOLs, COAs, etc.
• Other duties as may be assigned by management from time to time.

Education/ Experience

• High school diploma or GED, at a minimum. College degree preferred.
• In Addition, at least three (3 years of job-related experience is normally required to perform this job

Computer Skills

• Working knowledge of PC based desktop computer and server- based networks
• Working knowledge of MS Word, Excel, and Power Point

General Requirements

• Ability to read and interpret business documents.
• Maintain confidentiality and security of sensitive company information.
• Ability to analyze and solve problems.
• Superior verbal and written communication skills
• Works well effectively with others
• Ability to prepare reports, correspondence, and memos.
• Maintain accurate and complete records.
• Pay attention to detail.
• Work independently under general supervision uses initiative and good business judgment.
• Ability to plan, organize, prioritize, multitask, and use time productively and efficiently.
• Provides prompt and courteous customer service.
• Proven decision-making skills.
• Valid driver's license

Travel Requirements

Travel for training, warehouse inspections and vendor meeting as needed. Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions, upon request.