Clinical Research Financial Specialist

Summary:

The Clinical Research Financial
Specialist resides within the Brown University Health Office of
Cancer Research (BHOCR), under the direction of a Department Research Finance
Manager. The position is recruiting a high-level performer of clinical research
administration functions and activities. The position will support and mentor
entry-level and mid-level colleagues with assigned activities. The Clinical
Research Financial Specialist may be assigned any of the following pre-award or
post-award activities for a portfolio of clinical research studies: calendar
builds in OnCore (clinical trial management system); Coverage Analysis; budget
development and negotiation; sponsor invoicing; sponsored account invoicing;
accounts receivable activities; study closeout activities, grant applications
and management and patient charge segregation.

The
Clinical Research Financial Specialist is responsible for the management of
complex research portfolios for multiple laboratories (and Disease Centers, as applicable) and completes work autonomously, updating department leadership, as
necessary. The Clinical Research Financial Specialist serves in a
leadership role within the department business office, functioning as a senior
resource to peers within the department and across the Institution.

The Clinical Research Financial
Specialist is responsible for a diverse set of funding types including federal,
industry, foundation, donor, institutional, chargeback, and clinical trials. The Clinical Research Financial Specialist collaborates with and advises
faculty and researchers on the preparation of sponsored research applications
and/or the financial management of sponsored and institutional funds; and is
responsible for problem solving on behalf of the department.

The
Clinical Research Financial Specialist has advanced and specialized expertise
and regularly provides guidance and mentorship to colleagues with less
experience, in addition to leading training and educational efforts within the
Institution.

The
Clinical Research Financial Specialist is responsible for collaborating with Institute central offices such as Research Finance, Accounts Payable,
Research Administration, Special Funds, Grants and Contracts, and the Clinical
Trials Office,.

In
addition to grant management responsibilities, the Clinical Research Financial
Specialist will manage special projects /assignments either within the
department or across departments and will represent the Department at
Institutional Committees/Workgroups. The Clinical Research Financial Specialist
is expected to partner with Department Leadership and Faculty to set strategy
and provide guidance and expertise.

Responsibilities:

The Clinical
Research Financial Specialist is responsible for the financial management of
the of assigned clinical research projects: including but not all-inclusive of
the planning, developing, monitoring and
coordinating the departmental research administrative activities for assigned
department/programs within BHOCR. In this position you will collaborate
with and advise faculty and researchers on the preparation sponsored research
projects and the financial management of sponsored and institutional funds. You
will be responsible for a diverse set of funding types on various phases of
clinical research in adult and pediatric hematology-oncology. You will serve as a point person and facilitate
smooth coordination, communication, and problem resolution relative to research
administrative matters between department, research administration, faculty,
divisional leaders, and other hospital and university departments.

Pre-Award
Management

• Responsible
  for facilitating study start up activities for new clinical trials at BHOCR.
  This includes initial calendar and coverage analysis development, budget
  negotiations and clinical trial agreement execution. Additional
  requirements include requesting letters of collaboration.
• Proactively
  works with faculty and/or professional staff to identify funding
  opportunities and prepare applications for grants in compliance with
  sponsor guidelines and Brown University Health's standards for excellence
  and timeliness.
• Responsible
  for the timely and accurate completion of entire proposal (excluding
  scientific content) for accuracy, presentation, and compliance. This
  includes but is not limited to all administrative pages, narratives for
  non-scientific areas of the grant (e.g., data sharing plan, resource
  sharing plan, human subjects, etc.), and appendices.
• Responsible
  for oversight of grant submittal process, including monitoring the
  application review process and submitting supplemental information. Works
  with faculty to review summary sheets and plan responses/revised
  applications, if applicable, and complete any JIT or program requests.
• Assists with
  all progress reports and ensures compliance and responsiveness with
  sponsor guidelines and requests.
• Communicates institutional and funding agencies' regulations and
  policies on grants and contracts. Familiarizes administrative staff
  regarding Rhode Island Hospital institutional research policies and
  procedures. Responsible for coordinating and providing information to the
  faculty about funding opportunities, requirements, and deadlines.

 Post-Award
Management

• Responsible for preparing and submitting invoices to Sponsors,
  including tracking receipt of payment.
• Responsible for completing check requests for invoices the
  department received through our vendors and tracking payments to external
  companies.
• Updates associated budgets and Medicare Coverage Analysis as
  clinical research studies undergo amendments.
• Upon award,
  finalizes the budget and works with Office of Research to get the award
  set up properly in a timely manner.
• Reviews
  Notice of Award for any budgetary or other
  restrictions/requirements. Works with faculty to assure understanding
  of reporting and other requirements of PI.
• Reviews
  budget adjustments, restrictions, required responses with faculty and
  ensures a timely response to the sponsor. 
• Manages
  budget spending to guidelines, monitoring and reviewing allocation of
  research funds, grant balances and charges, ensuring appropriate use of
  funds under investigator control, both in terms of sponsor/external
  regulations and Brown Health University policy. Calculates overhead and
  fringe benefit charges; completes supply chain equipment application;
  ensures payment of salaries; and generates spreadsheets.
• Compiles and
  analyzes fiscal data; develops updates, disseminates accurate and complete
  financial information to ensure compliance with all requirements of funded
  programs.
• Assists in managing the department post-award aspect of projects,
  knowledge of sponsor, institutional and departmental requirements, ability
  to interpret those requirements and competency in addressing the in-house
  systems (research administration, accounts payable, accounts receivable,
  finance, purchasing, human resources, payroll and pharmacy). 

Ongoing:

• Maintains confidential and comprehensive
  records of salary expenses and other disbursements, recommending
  adjustments where necessary.
• Maintains communications with review
  committees to learn of any new requirements and to help ensure compliance
  with current regulations.
• Prepares/provides reports and
  documents as requested by the managers; attends related meetings on
  regular basis.
• Represent department at research
  administration management meetings and on hospital teams.

Compliance

• Partners
  with faculty and researchers to ensure adherence to internal and external
  policies.
• Maintains
  communications with review committees to learn of any new requirements and
  to help ensure compliance with current regulations.

• Complete
  billing review for clinical research study participants in Epic/LifeChart.

The Clinical Research Financial Specialist is responsible for the
management of complex research portfolios working autonomously, updating
department leadership as necessary. This role acts as a senior resource to
peers within the department and across the hospital system.

Able
to lead and influence projects within the Department and across the Institution's
research central offices. Independently discusses and troubleshoots complex
issues. Shares ideas openly and accurately, and communicates them effectively,
both in writing and verbally.

Performs other duties as assigned.

Other information:

EDUCATION:

Bachelor's degree
in business administration, finance or related area, or lieu, at least 10 years
of relevant research administration experience.

EXPERIENCE:

At least ten
years of experience in a research/academic environment to include federal and
non-federal funding, grant application processes, and regulations set by local,
federal, hospital, and independent agencies preferred. Oncology clinical
research experience preferred.

Excellent verbal
and written skills are essential. The ability to interact with persons from
diverse backgrounds such as MD's, PhD's, research and administrative staff.

Thorough
knowledge of microcomputers, peripheral equipment and networks. Thorough
knowledge of software such as Microsoft Word, Excel, Access and Windows.
Ability to learn specific research access programs.

SUPERVISORY RESPONSIBILITY:

None.

Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran, or marital status. Brown University Health is a VEVRAA Federal Contractor.

Location: Rhode Island Hospital, USA:RI:Providence

Work Type: Full Time

Shift: Shift 1

Union: Non-Union