Payroll Specialist PRCC

Support operations of Payroll Department using the UKG Pro payroll system. This position will coordinate payroll processing to ensure timely pay, disbursement, and reporting. Must have extensive knowledge of payroll principles, practices, and tax regulations, with an exceptional eye for detail and zero tolerance for errors. This position requires a high degree of confidentiality and the proven ability to work independently, exercising good judgment in a fast-paced, high stress environment. The successful candidate must demonstrate ownership of tasks from start to finish, a commitment to accuracy, and a proactive approach to solving issues before they escalate. Strong interpersonal skills and the ability to collaborate constructively with both field and corporate teams are essential.

• Process bi-weekly payrolls for multiple companies with FICA and RRB taxing authorities
• Process subsequent payroll activities for CT-1 tax payments and GL postings
• Carefully review and resolve timekeeping issues in WFD, ensuring corrections are accurate and well-documented
• Work closely with the field managers to resolve timekeeping variances during the review process
• Ensure third-party remittances are processed correctly for payment (child support, union dues, taxes, etc)
• Execute payroll transactions associated with collective bargaining agreements (annual increases, etc)
• Maintain general ledger activity, payment reconciliation and month-end close processing
• Collaborate with IT Department regarding system maintenance and enhancements
• Take initiative to identify process gaps or recurring issues and recommend improvements
• Respond to payroll inquiries with professionalism, clarity, and follow-through

• AA Degree with an emphasis in accounting; Certified Payroll Professional with a minimum of 4 years payroll experience or 8+ years of equivalent work experience
• Preferred 4+ years of experience in multi-state payroll administration
• Ability to spot discrepancies early, investigate root causes, and take corrective action independently
• Meticulous attention to detail, with a proven track record of accurate data entry and error prevention in high-volume payrolls
• Demonstrated ability to learn from feedback, adapt to change, and maintain composure under pressure
• Self-Starter who can work with minimal supervision on projects and day-to-day activities

• Advanced level Excel, Access, and Microsoft Office Suite
• Experience working with UKG preferred
• Strong written and verbal communication skills
• Railroad experience preferred, but not required

• Take full ownership of assigned tasks and follow through without reminders
• Communicate clearly, calmly, and professionally under pressure
• Be comfortable asking questions early to prevent costly errors
• Proactively seek out improvements to streamline recurring processes
• Work with a sense of urgency and pride in accurate work
• Stay organized and focused even during high-volume processing weeks
• Review work with precision and consistency, understanding that small errors can have big consequences

While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies. In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel, or crouch. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

The work environment is representative of an office setting. The noise level in the work environment is usually quiet to moderate. Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

Note: This document describes the minimum, essential duties, responsibilities, skills, abilities, effort, and working conditions of the position. It in no way implies that these are the only functions to be performed by the incumbent. Workers are required to follow any other job-related instructions and to perform any job-related functions requested by a supervisor or manager. Candidates who thrive in this role are self-motivated, detail-oriented, and approach their work with a solutions-first mindset. Accuracy isn't just a nice-to-have in this role, it's mission-critical. We're looking for someone who prides themselves on getting it right the first time. Successful performance requires that the incumbent possess and utilize the abilities and skills described. All functions are subject to reasonable modification to accommodate individuals with disabilities. Some functions may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.