Director of Capital Projects

Project Management 40%

• Oversees the execution of complex capital projects, ensuring projects are delivered on time, within scope, and within budget.
• For larger projects, all of the following duties may be assigned; however, at any given time, incumbent will be assigned a number of smaller projects that will include only a subset of these duties.
• Planning: Manage project-specific planning efforts as assigned. Manage feasibility studies and other pre-planning efforts. Conduct the programming phase of capital projects as needed. Assist in the development of project budget and duration information.
• Procurement: Manage the selection and procurement of consultants, contractors, and vendors, ensuring maximum competition as appropriate. Perform administrative tasks related to the management of these contracts, such as writing scopes of work, evaluating proposals, negotiating fees, establishing clarifications, paying invoices, implementing corrective action, or any other contract management activities that may be necessary for the successful fulfillment of services.
• Design: Manage the design phase of capital projects, including organizing and supervising the selection of architects and other consultants as assigned. Assist in the establishment of project budget and schedule. Obtain stakeholder input. Coordinate design meetings and activities as necessary. Manage value engineering and/or scope reduction activities to ensure budget compliance. Ensure design activities are completed within schedule. Ensure all regulatory requirements are met.
• Construction: Perform construction phase management duties as necessary for the completion of construction on time and within budget. Duties include conducting meetings, construction observation, and performing a wide variety of problem resolution activities. Manage all contractors, consultants, and vendors associated with construction. Ensure quality control/assurance. Manage all construction change order activities, including negotiations and dispute resolution. Coordinate all construction activities with surrounding constraints imposed by campus, neighborhood, or city operations. Maintain updates to project budget and schedule.
• Acceptance: Perform activities as necessary to ensure appropriate final project acceptance. Manage punchlist and contract compliance. Ensure receipt, acceptance, and turnover of complete project record and closeout deliverables. Ensure delivery of these materials to operations & maintenance staff. Ensure timely closeout of all contracts as appropriate. Perform post-occupancy assessment as assigned.

Cross-Functional Leadership 15%

• In collaboration with the Senior Director, Provides shares cross-functional leadership inby planning bi-weekly capital projects team meetings, setting priorities, assigning projects, providing direction to project managers and the owner's project management team in project planning, execution, and reporting.

Capital Planning & Budgeting 15%

• Supports the Senior Director in the development and monitoring of the capital budget, including forecasting and allocation of resources across multiple projects.

Strategic Planning 10%

• Assists the Senior Director in the development of strategic plans for capital projects and provides recommendations for optimizing the department's operations.

Special Projects 10%

• Leads special projects such as the development of the space database and building standards, ensuring these initiatives align with institutional goals and improve operational efficiencies.

Management/Leadership10%

• Manages one or more direct reports in regular and/or fixed term role(s), for examplein this case and as a direct report, the role of Documentation & Project Support Specialist in their work managing and maintaining facilities documentation, including plans, specifications, maintenance manuals, and Metabim building information.
• Accountable for hiring, development / coaching, and performance-related decisions with support from Human Resources
• Makes informed decisions impacting team and college including setting priorities, allocating resources, and problem-solving
• Effectively communicates expectations, provides feedback, and ensures alignment with department goals
• Addresses conflicts and challenges within the team to promote a positive work environment
• Formulates and implements policies and procedures

Skills:

Strong computer skills, including the ability to learn new software as necessary. Ability to fully utilize email, electronic calendars, Microsoft Word, Microsoft Excel, E-Builder, ProCore and other project management software. Working knowledge of architecture, engineering, and building systems. Strong knowledge of construction project delivery methods. Ability to develop basic design and construction schedule information. Ability to evaluate and analyze detailed critical path management construction schedules. Strong financial and contract management skills. Familiarity with establishment of total project budgets. Ability to negotiate. Readily accept and execute unplanned project assignments as needed. Detail-oriented. Excellent time management skills and ability to deliver work on assigned schedules. Demonstrated ability to access any portion of a construction/facility site including climbing ladders to assess conditions and perform inspections of existing facilities. Skilled in communicating construction information to a diverse set of constituencies in a collegial environment.

Must demonstrate integrity and sound judgment, leadership and communication skills. Demonstrated excellent oral and written communication skills. Demonstrated ability to act decisively and independently to resolve complex issues. Must establish and maintain effective working relationships with fellow employees, city officials, other government agencies, and the general public.

Minimum Qualifications:

• Bachelor's degree in construction management, engineering, architecture, or a related discipline, a working knowledge of commercial MEP systems, and 8 years of project management experience in the design and construction industry or an equivalent combination of education/experience.
• 3+ years of Supervisory experience.
• Experience working as an Owner or Owner's representative preferred. Experience in higher education or similar institutions is preferred.