Clerical Supervisor 1 - SCI Phoenix

Are you an enthusiastic professional with outstanding clerical, organizational, and multitasking abilities? If so, the Department of Corrections at SCI Phoenix is seeking a candidate like you! In this position, you will provide essential administrative support while also having the chance to lead a skilled team of clerical staff. Take this opportunity to advance your career with us today!

In this position, you will offer administrative and confidential assistance to the Deputy Superintendent, with tasks delegated by both the Deputy Superintendent and CS2. Your role is crucial in ensuring the efficient and effective operation of the Deputy's Office. You will leverage your leadership abilities to oversee a clerical team assigned to housing units while also supporting various additional responsibilities. This includes supervising staff through work assignments, training, performance evaluations, and addressing employee concerns. You will also ensure that job descriptions are up-to-date and manage office coverage during the absence of regular personnel.

Additionally, you will be responsible for taking accurate minutes during assigned meetings, ensuring they reflect the discussions held. A laptop or computer will be available for your use, and you will need to transcribe and proofread the minutes before submitting them for final review. Furthermore, you will manage the scheduling and cancellation of appointments, conferences, and meetings for the Deputy Superintendent, coordinating with both interdepartmental staff and external agency personnel. By understanding the Deputy Superintendent's priorities, you will maintain an organized calendar and compile necessary data and agendas for all engagements, distributing this information to the relevant parties.

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full-time employment, 37.5 hour work week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685 (before taxes).
• This position is eligible for full retirement benefits at age 60 or 65.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.