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Administrative Support Associate-Temp

East Carolina University
United States, North Carolina, Greenville
Jul 09, 2025
Position Details
Position Information


Working Title Administrative Support Associate-Temp
Position Number
Department AAH CET Construction Management
Department Homepage https://cet.ecu.edu/construction/
Advertising Department CONSTRUCTION MGT, DEPT OF
Division Academic Affairs
Classification Title
Competency Level 3 - Advanced
Number of Vacancies 1
Full Time Equivalent (FTE) 1.0
Hourly Salary Rate/Range 20.00
Work Schedule M-F
Position Location (City) Greenville
Position Type Temporary Staff
Job Category Staff - Office/Clerical
Primary Function of Organizational Unit
The College of Engineering and Technology is comprised of the departments of Computer Science, Construction Management, Engineering, and Technology Systems. Faculty and /staff in the College provide high-quality graduate and undergraduate degree opportunities and research and service programs that enable students to achieve their career goals and that promote a strong, sustainable future for our region.
Job Duties
CMGT Industry Advisory Board (IAB) Liaison 15%
* Interact with past, present, and prospective members via email, phone, or in-person
* Process membership payments and maintain IAB member database
* Participate in planning and execution of IAB meetings held in spring and fall semesters, along with additional IAB-sponsored events (golf tournaments, technology expos, etc.)

Student Employment 5%
* Serve as primary supervisor of student workers
* Participate in selection and hiring of student workers
* Serve as backup for student time card approvals in Kronos

Budget Management 20%
* Manage CMGT accounts: state operating funds, foundation accounts, research budgets, indirect budgets, and scholarships
* Oversee department travel to ensure the cost of travel is tracked for budget purposes
* Track department and grant expenditures, balance accounts in Banner, and make deposits as necessary
* Analyze budget data to help identify and correct any budget problems
* Monitor accounts to prevent negative balances
* Work with the Chair to ensure adequate distribution of funds within budget lines
* Ensure compliance with ECU and funding source spending guidelines

Grants Management 10%
* Oversee grant activities to ensure compliance with ECU and sponsor guidelines
* Monitor grant budgets and work with other Admin Support Associate to coordinate processing of grant personnel contracts, purchase orders, and travel requests

CMGT Faculty Services 20%
* Serve as personnel coordinator for the CMGT Department; work with the College personnel coordinator and ECU HR office as needed
* Work with Chair for all Department-related personnel actions such as tenure and reappointments for probationary faculty; reemployment of fixed term faculty; faculty annual plans, reports, and evaluations; hiring of part time instructional faculty
* Generate and process documents needed for personnel actions and hiring processes
* Monitor deadlines and rotational schedules for probationary faculty, fixed-term faculty appointments, and cumulative reviews of permanently tenured faculty
* Maintain and ensure confidentiality of personnel-related matters
* Maintain department-level personnel files and provide information to College and ECU HR offices when requested

Administrative Support to the Chair 20%
* Assist the Chair to prioritize and schedule appointments, meetings, and professional activities
* Monitor and manage traffic flow in the Chair's office
* Assist with event planning (luncheons, seminars, presentations, meetings) as requested
* Work with the other Admin Support Associate to process the Chair's travel requests

Secretarial/Office Management 10%
* Provide secretarial support as requested for Assistant Chair, Graduate Program Director, Undergraduate Program Director, and committee chairs
* Enter facilities work orders
* Assist with room reservations
* Maintain office equipment, supplies, etc.
* Greet departmental visitors and provide information as requested in-person and via phone/email
* Purchase equipment/supplies as requested for general use and research/grant purposes
* Assist with inventory verification and surplus requests
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification Required by Statute or Regulation
None
Preferred Experience, Skills, Training/Education
License or Certification Required by the Department
None
Special Instructions to Applicant

  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
  • All applications must be submitted by 11:59 p.m. (EST) on the closing date indicated.

Job Open Date 07/09/2025
Job Close Date 07/15/2025
Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/87109
Nondiscrimination Statement
East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Department for People Operations, Success, and Opportunity
If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.
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