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SAE Industry Technologies Consortia (ITC), Performance Review Institute (PRI) and SAE International (SAE), deliver shared solutions to industry's common challenges.
Join us and create a higher standard for a better world.
This role provides both strategic and administrative support to the Nadcap Program, an industry-managed aerospace and defense accreditation initiative. Acting as a central point of coordination, this position supports program leadership, auditor engagement, and the Nadcap Management Council (NMC). Key responsibilities include high-level meeting and event coordination, communication with global stakeholders, and process management. The role requires strong organizational, communication, and problem-solving skills to ensure the seamless operation of a complex international accreditation program.
ESSENTIAL FUNCTIONS Executive and Program Support (20%)
- Manage complex calendars for Nadcap leadership, including prioritizing and scheduling appointments, conference calls, video conferences, and in-person meetings.
- Draft communications on behalf of leadership to support internal and external program stakeholders.
- Serve as an information hub for staff, Council members, and program participants, keeping leadership informed of activities, timelines, and updates.
Meeting & Council Coordination (45%)
- Coordinate Nadcap Management Council (NMC) and Leadership Team (LT) meetings-virtual and in-person - including agenda development, meeting materials, minute-taking, and follow-up.
- Maintain the Rolling Action Item List (RAIL), ensuring timely resolution of tasks and clear tracking of progress.
- Prepare and deliver PowerPoint presentations and supporting materials for leadership meetings.
- Facilitate meetings and support Council operations, ensuring clarity, professionalism, and effective stakeholder engagement.
Auditor Liaison & Conference Support (35%)
- Act as the primary liaison between Nadcap leadership and global auditors.
- Organize the annual Auditor Conference, including logistics, agendas, communications, and presentation coordination.
- Lead the Auditor Advisory process by gathering feedback, supporting improvements, and ensuring auditors are informed and engaged.
- Serve as the primary communicator for auditors on all matters affecting their role, including travel, personal information, program updates, and process changes.
- Support process improvements to enhance auditor experience and overall program effectiveness.
MINIMUM REQUIREMENTS
- Bachelor's degree in Business or related field, or equivalent experience.
- Minimum of five (5) years of administrative experience.
- Experience with travel planning (domestic/international) and appointment scheduling experience
- Advanced proficiency in MS Office Suite (Word, Excel, and PowerPoint), Microsoft Teams and strong internet navigation skills
- Meeting planning experience
- Excellent organizational, planning, and time management skills
- Strong oral and written communication skills, with diplomacy and political savvy
- Demonstrated ability to manage multiple priorities, act independently, and handle confidential matters
- Experience working with high-level executives, industry leaders, and Council members, with cultural sensitivity and political awareness
- Strong attention to detail
PREFERRED QUALIFICATIONS
- Strong project management skills
- Excellent group decision-making and problem-solving abilities
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
- Ability to travel 25% of the time.
- Ability to work for long periods at a computer/desk.
- Standard office environment.
ABOUT THE ORGANIZATION SAE IndustryTechnologies Consortia (SAE ITC)enables organizations to define and pilot best practices. SAE ITC industry stakeholders are able to work together to effectively solve common problems, achieve mutual benefit for industry, and create business value. The Performance Review Institute (PRI)is the world leader in facilitating collaborative supply chain oversight programs, quality management systems approvals, and professional development in industries where safety and quality are shared values. SAE International (SAEI)is a global organization serving the mobility sector, predominantly in the aerospace, automotive and commercial-vehicle industries, fostering innovation, and enabling engineering professionals. Since 1905, SAE has harnessed the collective wisdom of engineers around the world to create industry-enabling standards. Likewise, SAE members have advanced their knowledge and understanding of mobility engineering through our information resources, professional development, and networking. Fullsight is a shared services group working across three affiliate organizations, SAE ITC, SAE International, and Performance Review Institute (PRI), uniformly delivering HR, IT, Legal, Customer Success, Finance, and Procurement services, which enables us to distribute resources across all parts of our businesses. EEO CLAUSE Fullsight provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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Performance Review Institute (PRI)
Jun 25, 2025