New

Secretary I - City Clerk's Office

City of Ames
58,306 - 70,209
United States, Iowa, Ames
515 Clark Ave (Show on map)
Jun 23, 2025
The City of Ames, City Clerk's Office, has an exciting opportunity as a Secretary I position, which provides support to the City Clerk, Mayor, City Council, and City Manager's Office. Under general supervision, the Secretary I also provides full administrative support for a division or department manager including boards and commissions; performs related work as required. This position provides support to the Mayor, City Council, members of the Administration Division of the City Manager's Office, and serve as back up for the City Clerk, as needed, while routinely managing complex clerical assignments and projects. This includes reviewing, approving, and issuing City Licenses and Permits, and preparation and managing public improvement, equipment, and services contracts from initiation to completion. There is extensive public contact for the Secretary I and is responsible for preparing Council Resolutions, publishing Legal Notices for plans, specifications and ordinances; and processing all public improvement contracts after every Council meeting. The Secretary I may serve as the recording secretary to City Council meetings. The ability to multi-task under pressure due to deadlines and requests from internal and external customers is paramount to achieving success. The hours are generally Monday through Friday, 8 AM to 5 PM, as well as two Tuesday nights per month for City Council meetings, and other night meetings as needed. Examples of Essential Job Functions: Manages the office for and provides administrative support for a division or department; greets and screens visitors and screens telephone calls; schedules appointments; makes meeting and travel arrangements; maintains inventory of office supplies; completes forms and documents to effect internal City transactions. May serve as the recording secretary to a board or commission; participates in compiling agenda items; prepares and distributes board packets; takes and transcribes minutes; notifies appropriate individuals, groups or agencies regarding board actions; maintains manual and/or automated historical record of board actions. Composes and types correspondence, which requires a comprehensive understanding of departmental programs, operations and regulations, and the use of several software programs. Develops and maintains an effective and efficient office filing system. Exercises discretion and independent judgment in applying policies and procedures to division, department, or organization-wide situations; assists department or division manager in handling sensitive and confidential matters. Qualifications: Education and Experience: Some post-secondary education or training in administrative science, office management or business; two years of full service administrative or office management experience including at least one year using a major word processing software package; or an equivalent combination of education and experience. Experience working with and protecting confidential information, strong attention to detail, and exceptional customer service is required. Preferred: Support staff experience, experience working for a municipality and experience posting professional website content, and type 60+ WPM. The City of Ames is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, age, religion, sex, sexual orientation, gender identity, genetic information, ancestry, national origin, marital status, disability, or protected veteran status and will not be discriminated against.