Senior Executive Assistant
 Spectraforce Technologies | |
 United States, Illinois, Deerfield | |
 Jun 10, 2025 | |
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Job Title : Senior Executive Assistant Duration: 5 Months Location: Deerfield IL , 60015 Mon - Thurs onsite; WFH on Friday Typical hours: 8-5ish; may need to adjust some days Description: The Senior Executive Assistant plays a meaningful role on the team, providing dedicated support to executives as well provide support for their function as a whole . You will have exposure to senior levels of the organization, partnering with other Executive Assistants and external stakeholders will be part of the day-to-day responsibilities. Kidney Care Finance function supports business leaders to engage with healthcare providers, patients, and regulators to address unmet medical needs through innovation, evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of products and therapies. The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of products and therapies to save and sustain lives. What you'll be doing: * Coordinate/manage schedules for corporate leaders. * Build/prepare correspondence and complex presentations. Develop database/spreadsheets. * Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination * Prepare expense reports; manage department credit line for purchases. Apply and implement internal policies and provide training as needed. * Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events. Qualification: * HS Diploma required; Associates' degree or professional certification preferred * 4+ years of experience at Executive Assistant or Sr. Executive Assistant level * Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally * Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice. * Experience working with Global teams and internal/external business partners * Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively takes action in fast-changing, unpredictable situations. Demonstrate exceptional anticipation skills, ability to grasp the big picture yet track operational detail. Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities. * Leader; go-to resource for admin team. Ability to motivate others and manage differences. * Exceptional Outlook calendar management/scheduling skills * Exceptional knowledge of Powerpoint, Word, Excel, Outlook and computers/systems * Highly proficient in invoice/PO processing * Exceptional knowledge of Zoom, WebEx, Teams and video conferencing. Adjusts with new technology and shifts in business strategy. * Leadership role providing administrative support/management of internal and external events as requested. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. | |