Senior Program/Project Support Coordinator - Missouri Institute for Defense and Energy

Missouri Institute for Defense and Energy (MIDE) in the Office of Strategic Initiatives (OSIN) at the University of Missouri-Kansas City (UMKC).

The Missouri Institute for Defense & Energy (MIDE) is seeking a Senior Program/Project Support Coordinator to execute financial, administrative, and operational duties for MIDE personnel and collaborators. The ideal candidate will be detail-oriented, self-motivated, a problem solver, and have strong communication & coordination skills. The candidate will be expected to assist in fiscally managing 20+ projects with over 100 shared personnel, providing budget projections, personnel labor accounting, equipment purchasing, reconciliations, and monthly financial reports.

This position is not hybrid; the candidate selected will work in a shared office space, in-person, Monday through Friday. Limited flexibility on standard schedules may be discussed with supervisor.

Job duties include:

• Fiscally manage and track 20+ active research projects, providing actionable data to principle investigators/project leads;
• Assist in proposal budget preparation and coordination with Official of Research Services pre and post-award staff;
• Assist in service/subcontract and equipment transactions.
• Manage & oversee timecard approvals, effort verification, and personnel labor accounting;
• Assist in preparing and submitting monthly financial reports to various sponsors.
• Lead, support, and execute administrative duties for personnel and stakeholders in department;
• Oversee and manage all department purchasing. Includes procurement of supplies, mass purchasing of items of items within designated thresholds, One Card reconciliations for multiple
• University credit cards, ShowMe Shop purchases, operating within designating budget, and payment/processing of other invoices;
• Tracking purchases and requests, obtaining quotes, and working with vendors, customers, and other stakeholders to coordinate shipping and deliveries;
• Creating, maintaining, and organizing digital files related to tracking personnel, personnel requests for employees/non-employees/student employees, managing ListServs, payments, software, purchases, laptops and other equipment, key logs, fabricated capital equipment builds, and other items;
• Gathering, organizing, and summarizing information on a range of topics, as requested;
• Supervises additional support staff and student worker positions, including all supervisory, tracking, documentation, and work and performance management components;
• Establishing and maintaining organizational/filing/record-keeping systems and content related to training, meeting security, and program deliverables; and,
• Other duties and office support tasks as assigned.

A Bachelor's degree or an equivalent combination of education and experience and 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Ability to acquire and maintain a security clearance is required.

• At least 5 years of experience in clerical, administrative, project management, accounting or similar positions from which comparable knowledge and skills can be drawn;
• Demonstrated prior experience with accounting and budgeting;
• Demonstrated prior experience with research and/or grant funded environments;
• Competency with the Microsoft Office and Adobe suite of software including but not limited to: (a use of editing functions in Word; (b) basic formula and linking functions and plotting in
• Excel; (c) creation of slides using PowerPoint; (d) pdf creation using Adobe products and protection (e.g., encryption) from any of the previous tools; and, (e) email/scheduling via Outlook;
• Experience with the PeopleSoft platform or comparable enterprise financial management software;
• Privacy, security, export control or related training/certifications;
• Ability to handle personally identifiable information (PII), export control sensitive information; (ITAR/EAR), controlled unclassified information (CUI), and/or classified information.

Anticipated starting salary between $25.00 and $36.05 per hour, commensurate with experience, education, and internal equity. Position is paid

Open until filled, review of applications to begin immediately.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 816-235-6910.