Project Administrator

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.

As a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.

The work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!

About the Role

MWH is currently seeking a qualified Project Administrator to provide support on projects. This position is located in city, state.

Essential Functions

• Assist Project Managers with preparing monthly billings to clients.
• Assist Project Managers with preparing and processing invitations to bid, cost proposals, purchase orders and work orders.
• Receive, log, track, and distribute documents, in both electronic and paper format for project record maintenance.
• Regularly review and verify vendor and subcontractor invoices. Compare against purchase orders/work orders and recommend for payment.
• Assist Project managers with preparing detailed project schedules and milestones, evaluating project cost forecasts, commitment data and labor productivity reports.
• Assist Project Managers with preparing project change management process. Work with team members to prepare and facilitate delivery of all necessary scope change notice and cost documents to client for approval.
• Create, receive, log, track, retrieve, archive, and distribute documents, in both electronic and paper format. Maintain and refine project document control procedures and train other staff as needed.
• Prepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements including project closeouts.
• Maintain documentation to ensure the project team is following the document submittal process and timeline. Includes completing and resolving quality review comments, client review comments, constructability review comments, and other project input through the administration of appropriate logs and documentation.
• Assist PMs with other administrative duties such as preparing weekly project updates and reporting, arranging travel, scheduling meetings, preparing meeting agendas, taking and distributing meeting minutes, documenting, tracking, following-up and closing-out action items, creating and distributing contact lists, PowerPoint presentations, etc.
• Prepare and submit orders for printed drawing sets as requested by the Project Team.
• Maintain tracking and reporting of project status and timelines.
• Other duties assigned.

Basic Qualifications

• High school diploma or GED and a minimum of two years' experience in an administration role.
• Current driver's license.
• Experience working with high volume, multi-tasked administration processing activities.
• Effective interpersonal and communication skills, both written and verbal.
• Sound organizational and time management skills, including ability to meet deadlines.
• Experience and knowledge of accounting and budgeting systems and practices.
• Experience in the use of Microsoft Office Suite including PowerPoint, Outlook, Microsoft Project, Excel and Word applications.
• Excellent attention to detail and accuracy.

Preferred Qualifications

• Bachelor's Degree in Business Administration preferred. Equivalent combination of experience and training may be substituted.
• 5+ years of experience in a related project coordination role.
• Previous experience with project management software including CMiC, P6 and/or MS Project.
• Experience in the construction industry.

Benefits

• Group health & welfare benefits including options for medical, dental and vision
• 100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Flexible Time Off Program (includes vacation and personal time)
• Paid Sick and Safe Leave
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%).
• Employee Referral Program

Compensation

• The anticipated compensation for this position is $60,000-$85,000/yr. depending on previous experience.

MWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company's multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.

Equal Opportunity Employer, including disabled and veterans.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.

#LI-WA1

#LI-Onsite