Associate Dean - Protective Services- Community & Human Services Pathway

Under the direction of the Academic Pathway Dean, the Academic Pathway Associate Dean assists the Dean in support of the assigned pathway/academic unit to achieve high standards of excellence and continuous improvement in instruction and services with measurable outcomes for faculty, staff and students. The primary role of the associate dean is in support of the dean emphasizing the importance and establishment of assessment, curriculum, faculty evaluations, quality of instruction, program review, and appropriate academic operations and fiscal oversight.

Stakeholder Relationship Management: Manages relationships with key stakeholders including but not limited to academic and student support offices, pathway staff members, students, industry partners and faculty. Collaborates with teams in various functions and design strategies to improve communication and collaboration across teams. Networks and continuously improves external and internal relationships to aid in faculty development. improvement of instructional delivery, and for program growth. Identifies opportunities for innovation, growth and expansion.

Curriculum and Instruction: Under direction of the dean, shall be responsible for the oversight of the development and ongoing review of curriculum through a pathway curriculum committee and the assurance of coordination with other impacted programs across the college (through the AIC committed on instruction). Will also support the dean for required annual program reviews and program vitality process.

Strategic Decision Making: Collaborates with the Dean and district wide administration on aligning programs and curriculum to labor market needs and maximize opportunities for student success. Serves as a participant and leader in the Dean's management team. Provide leadership in program and curriculum management.

Enrollment and Class Schedule Oversight: Faculty load and assignment is the primary responsibility of the Associate Dean (with final approval by the dean). Coordinates with the Scheduling Offices and Lead Faculty to approve the schedule of classes and assigns staffing as needed for classes. Maintains master course and curriculum files for the assigned academic program. Ensures quality, uniformity and compliance in all publications. Supports the curriculum and instruction delivered within the program to ensure quality, completion, retention and effectiveness of courses.

Faculty Administration: Assists with the hiring of all part-time faculty by reviewing credentials, interviewing, and recommending those best qualified for the position. Also, assists the dean with full time faculty hiring, onboarding, and assignments. Ensures that onboarding, FQAS, and evaluations are managed and adhered to within the college's evaluation cycle.

Fiscal Administration: Assists with preparing and administering capital, operational and grant budgets, and reconciles and balances accounts. Identifies student and program needs and researches applicable federal and state grants in partnership with the Grants Department and Quality Planning and Assessment teams. Collaborates with the Institutional Research Department to identify and secure external funding. Assists faculty in managing the program/department budget. Approves budget transfers, monitors spending patterns, and serves as liaison between Dean and lead faculty when adjustments need to be made.

Operational Oversight: Performs operational activities related to the assigned academic program such as timesheet approval, office scheduling, purchasing, repair orders, tracking, or maintenance requests.

Accreditation Compliance: In conjunction with the Dean, ensures accreditation compliance (as applicable) within the assigned Academic Pathway. Promotes systems and processes that ensure data-informed Academic Pathway Program improvement and accreditation compliance.

Data-Informed Decision Making and Continuous Improvement: Leverages data analytics to drive informed decision-making and fosters continuous improvement within the area of responsibility. Analyzes key performance indicators (KPIs) and relevant metrics to gain actionable insights and monitors performance measures aligned with organizational goals. Utilities data to inform strategic and operational decisions. Applies continuous improvement methodologies (e.g., Plan-Do-Study-Act) based on data analysis promoting a data-driven culture and enhancing team data literacy.

Committee Participation and System Engagement: Participates in cross-functional committees and organizes, reviews, and debriefs meetings among stakeholders (with an emphasis on academic matters). Attends state-called or other external meetings, including district board meetings as required. May serve as chair/co-chair for college-wide committees, including Program Advisory Committees. Collaborates with other departments to ensure quality, integrity and effectiveness of Program Advisory Committees that serve the Pathway.

Cross Functional Relationships and Collaborative Teamwork: Establishes, maintains, and enhances positive work relationships with staff, faculty, and administrators.

Leadership and Supervision: Develops and manages high performing team highly skilled and motivated staff focused on the delivery of quality and value-added services and allocates cross-functional responsibilities and work processes. Responsibilities include hiring, coaching/mentoring, performance management, and progressive discipline as needed.

Continuous Learning & Professional Development: Maintains current knowledge of best practices and standards in higher education with an emphasis on community Colleges. Actively organizes and/or participates in applicable workgroups, training, workshops, seminars, committees and professional associations or conferences to promote continuous learning.

Other duties: Performs other related duties within the scope of the position as required for the efficient operation of the division and to support institutional objectives.

Compliance with all state, federal, and accreditation standards/requirements, as well as all MATC policies and procedures.

1. Master's degree from an accredited college or university in a field related to one of the programs in the pathway or related field.

2. Three (3) years of experience in the K16 instructional administration/supervision and the equivalent of 2 years of full-time teaching.

3. Three (3) years of staff supervision or one (1) year of staff supervision combined with an Emerging Leaders equivalency.

Supervisory Responsibilities Provides direct supervision to managerial, supervisory, and professional personnel, regularly delegating work assignments and offering input on hiring decisions, coaching, counseling, training, and approving time off.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of curriculum, instruction, and assessment processes, functions, and innovations.
• Knowledge of traditional and career-technical program review processes.
• Knowledge of the functions and objectives of all Academic and Career Pathways and programs, and support programs and services.
• Advanced skills and knowledge in student-centered approaches and systems in enrollment and scheduling that support the holistic development and success of college students from diverse backgrounds.
• Knowledge of the functions and objectives of pathway-specific programs and student support services. Strong understanding of vocational, technical and adult education in academic administration.
• Ability to organize, analyze and interpret statistical and management data. Demonstrated ability to gather information, identify patterns or connections between situations.
• Knowledge of effective principles of supervision and management. Demonstrate leadership ability and team building skills to effectively supervise professional and staff and interact with all levels of management
• Ability to manage large budgets and other resources in area of responsibility. Demonstrated ability to manage and develop program budgets at the federal, state, or local levels.
• Ability to incorporate strategic directives into operational-level goals, objectives, and action plans. Ability to use data analysis to promote quality learning.
• Ability to establish workflows, manage multiple projects, and meet necessary deadlines.
• Sensitive to dealing with individuals from a wide variety of backgrounds and cultures. Open, objective, and will seek to understand issues from multiple perspectives. Innovative in developing options that are responsive to differing needs.
• Ability to review and evaluate problems and to identify and implement creative solutions.
• Maintains a professional demeanor, should have strong presentation skills, and should be able to organize and communicate information to groups of varying size and hierarchical levels in the organization. Strong written and oral communicator.
• Demonstrates integrity and deals effectively, fairly and in a timely fashion with all stakeholders.

Hours: Generally Monday through Friday, 8:00 AM to 5:00 PM, with flexibility required. Position involves travel across multiple campuses and may include occasional evenings, weekends, and participation in special events such as graduation ceremonies and advisory committee meetings