Posting Details
Posting Details
Posting Number |
S13651P |
Working Title |
Senior Coordinator for Facility & Special Event Operations |
Department |
VPSA-Dean of Students |
About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education
(https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. |
About the College/Unit/Department |
|
College/Unit/Department website |
|
Posting Type |
External |
Retirement Plan |
TRS |
Employment Type |
Employee |
Benefits Eligibility |
Benefits Eligible |
Full/Part time |
Full Time |
Work Schedule |
|
Additional Schedule Information |
Monday-Friday 8 am-5 pm with occasional nights and weekends |
Advertised Salary |
$42,000.00 |
Posting Date |
05/22/2025 |
Open until filled |
Yes |
Closing Date |
|
Proposed Starting Date |
06/16/2025 |
Special Instructions to Applicants |
Priority consideration will be given to those who complete the application process by May 31, 2025 however, screening will continue until the position is filled.
We are unable to offer a work visa sponsorship for this position. You must be authorized to work in the U.S. to apply.
|
Location of Vacancy |
Athens Area |
EEO Policy Statement |
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
Classification Title |
Facilities Management Paraprofessional/Professional |
FLSA |
Non-Exempt |
FTE |
1.00 |
Minimum Qualifications |
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications |
- Bachelors degree preferred; HS diploma, or equivalent accepted with appropriate amount of experience
- Certified Pool Operator (SPO) license (department will incur cost of applicant earning license if necessary)
- 1-3yrs experience in a facility or operational support type role
- Experience supervising or leading students
- Willingness to work evening/weekends as necessary
- Knowledge of aquatics operations and Lifeguard procedures
|
Position Summary |
The Senior Coordinator for Facility & Special Event Operations provides substantial support to the Tate Student Center, reporting directly to the Associate Director of Facilities & Operations. This role is instrumental to the seamless functioning of operations across multiple key areas including the Tate Student Center, Memorial Hall, Legion Pool, Legion Field, and Quarters A. With oversight of a student team, including an Operation Assistant, this role is central to maintaining high standards of service, environment, and efficiency of Facilities & Operations. |
Knowledge, Skills, Abilities and/or Competencies |
- Knowledge of HR practices, including onboarding, talent development, performance management, and employee engagement.
- Strong verbal and written communication skills for various audiences.
- Ability to inspire and lead by example, fostering an environment of continuous learning and improvement.
- Demonstrated integrity, ethical behavior, and professional demeanor.
- Capacity to work collaboratively with cross-functional teams and stakeholders
|
Physical Demands |
- Lifting heavy items occasionally
- Driving to perform job related duties
|
Is driving a responsibility of this position? |
Yes |
Is this a Position of Trust? |
Yes |
Does this position have operation, access, or control of financial resources? |
Yes |
Does this position require a P-Card? |
No |
Is having a P-Card an essential function of this position? |
No |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
Yes |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
Duties/Responsibilities |
Large-scale Event Operations-
- Provide on-site support for large-scale campus and departmental events, including home football games, commencement, and other signature events as assigned.
- Monitor and support all aspects of facility operations, including crowd control, supervision of contracted security and event staff, and ensure a safe environment for all guests.
- Serve as liaison for campus partners and stakeholders.
- Assist leadership with enforcement of large-scale event policies and procedures.
|
Percentage of time |
30 |
Duties/Responsibilities |
Fleet Management-
- Support management of fleet of departmental vehicles.
- Ensure routine and preventive maintenance, cleaning, and required inspections.
- Maintain proper insurance coverage and manage claims.
- Ensure adherence to all university and USG policies.
- Monitor "Report My Driving" program and address concerns as necessary.
- Provide updates and routine reports regarding mileage, fuel charges and overall fleet inventory.
|
Percentage of time |
20 |
Duties/Responsibilities |
Legion Pool Operations-
- Provide administrative and operational oversight for Legion Pool.
- Hire, train, supervise and develop student staff.
- Manage supplies, equipment, and oversee maintenance of the facility.
- Ensure adherence of necessary safety, security and operational policies and procedures.
|
Percentage of time |
20 |
Duties/Responsibilities |
Facilities Support & Fundraising Support-
- Provide additional support to facilities managed by Tate Student Center.
- Hire, train, supervise and develop student personnel, including an Operations Assistant.
- Support implementation of cleaning schedules and special projects of interior/exterior of facilities.
- Coordinate appropriate usage of the Art Wall and maintain other artwork/displays throughout facility.
- Perform routine AED and other safety/security checks.
- Coordinate biannual print and poster sale (Fall/Spring).
- Prepare and facilitate necessary contracts, equipment/space planning, vendor logistics, and advertisements.
|
Percentage of time |
15 |
Duties/Responsibilities |
Capital & Inventoried Equipment Management-
- Assist leadership with departmental inventory of capital equipment, furnishings and other inventoried items.
- Conduct annual audits and reporting as required by the Office of Property Control.
- Ensure proper disposal and surplus of items.
- Assist with processing of any necessary insurance claims.
|
Percentage of time |
10 |
Duties/Responsibilities |
Other Duties as Assigned-
- Perform additional tasks and responsibilities as assigned by the Associate Director of Tate Student.
|
Percentage of time |
5 |
|