Fleet Compliance Specialist

Rumpke is a family owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Fleet Compliance Specialist is responsible for ensuring the organization's fleet operations adhere to all applicable laws, regulations, and internal policies. This role requires meticulous attention to detail, strong organizational skills, and the ability to manage multiple tasks effectively. The primary focus includes managing compliance with procurement policies, overseeing fleet vehicle regulations, and ensuring the proper maintenance and accurate reporting of fleet assets.

This role plays a crucial part in minimizing risk by proactively identifying and addressing compliance issues related to fleet vehicles and equipment. The ideal candidate will have experience with regulatory compliance, knowledge of fleet management systems, and the ability to handle audits and inspections efficiently. Strong communication skills and the ability to collaborate with internal teams and external agencies are essential.

Responsibilities of Position:

• Assist Fleet Manager with purchase, transfers, disposal and compliance of fleet vehicles and equipment for over 2500 vehicles.
• Coordinate with state governments with new registrations and renewals.
• Working with companies' financial groups to ensure that all accurate finances are recorded.
• Maintain accurate records and documentation, ensuring that all company, state, and federal regulatory compliance items are completed monthly, quarterly and annually.
• Communicate with managers and employees via various methods to effectively manage and resolve compliance issues.
• Communicate with third-party vendors to validate the information and obtain results promptly.
• Perform job duties in compliance with all local, state, and federal regulations, and company policies.
• Assist with internal and external audits that pertain to the fleet vehicles and equipment.
• Other duties as assigned.

Skills & Abilities Needed for Position:

• Must possess a professional demeanor and telephone etiquette.
• Must be organized and detail-oriented with the ability to multi-task & prioritize to meet time-sensitive deadlines.
• Ability to work in a fast-paced environment while maintaining detailed and accurate records.
• Must work efficiently and effectively, both independently and as a team.
• Must display a high level of initiative, effort, and commitment towards completing assignments efficiently.
• Effective verbal & written communication skills.
• Maintain a high level of confidentiality with all information obtained within the scope of employment.
• Ability to identify issues, make decisions, and resolve problems.

Experience & Knowledge Needed for Position:

• Computer proficiency in Outlook, Windows, and Microsoft applications.
• Experience with SAP, SAC, OEM customer portals preferred.
• 4 years experience with Invoice management and the handling of company assets preferred.
• Bachelor's Degree in Accounting/Finance or equivalent experience in Finance/Accounting.

Physical Requirements in a Regular Workday:

• Rarely lifting/carrying/pushing/pulling a max of 20 lbs.
• Continuously sitting/standing/walking in an office environment.

Additional Working Conditions/Aspects:

• Ability to travel between offices, as required.
• Legally eligible to work in the United States.
• Valid driver's license (if applicable).
• Must successfully complete pre-employment testing.
• Must be able to read and speak the English language.

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.