(Hybrid) Project Manager of Events & Continuing Medical Education - WVU Cancer Institute

The Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Project Manager of Events and Continuing Medical Education

About the Opportunity

The WVU Cancer Institute is a leading center for cancer care and research, dedicated to advancing education, treatment, and outreach programs that improve patient outcomes. The Project Manager will play a pivotal role in fostering the institute's mission to promote knowledge-sharing and professional growth within the medical community.

The Project Manager will oversee the strategic planning, coordination, and execution of academic conferences, events, and continuing medical education (CME) programs at the West Virginia University Cancer Institute. This individual will work collaboratively with faculty, staff, and external stakeholders to ensure high-quality, impactful events that align with institutional goals. The role requires excellent organizational, communication, and project management skills to meet deadlines and achieve programmatic success.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs
  

What You'll Do

• Conference and Event Planning:
  
  
  
  • Lead the strategic planning and execution of academic conferences and events, including symposiums, workshops, and seminars.
  • Develop timelines, budgets, and logistical plans to ensure smooth operations.
  • Identify and secure venues, coordinate catering, audiovisual needs, and manage other event logistics.
  • Manage registration processes, including attendee communications and payment systems.
  
  
  
  
• Continuing Medical Education (CME):
  
  
  
  • Coordinate CME activities in compliance with accreditation standards and institutional guidelines.
  • Collaborate with faculty and healthcare professionals to develop educational content.
  • Ensure accurate documentation and reporting for CME accreditation.
  
  
  
  
• Stakeholder Collaboration:
  
  
  
  • Act as the primary point of contact for internal teams, external vendors, and academic collaborators.
  • Work closely with marketing and communications teams to promote events and programs.
  • Foster relationships with sponsors, exhibitors, and community partners.
  
  
  
  
• Budget and Resource Management:
  
  
  
  • Develop and monitor budgets for conferences and events, ensuring cost-effectiveness.
  • Manage contracts and negotiate terms with service providers.
  • Track expenses and prepare financial reports post-event.
  
  
  
  
• Quality Assurance and Evaluation:
  
  
  
  • Conduct post-event evaluations to measure outcomes, attendee satisfaction, and areas for improvement.
  • Implement best practices for future event planning and CME offerings.
  
  
  
  
• Compliance and Standards:
  
  
  
  
  • Stay updated on regulatory and accreditation requirements related to CME and academic events.
  • Ensure all events adhere to institutional policies and professional standards.
  
  
  
  
• Strategic Leadership and Staff Oversight:
  
  
  
  • Provide leadership and support to administrative staff involved in event planning and CME activities.
  • Mentor and develop team members to achieve their full potential.
  
  
  
  
• Innovation and Improvement:
  
  
  
  • Develop and implement innovative strategies to enhance the impact and reach of academic conferences and CME programs.
  • Continuously seek opportunities for process improvement and program enhancement.
  
  
  
  

• Bachelor's degree in project management, business administration, healthcare management, or a related field. Master's degree preferred.
• A minimum of two (2) years of experience in the following:
  
  
  
  • Proven experience in event planning, project management, and/or academic conference organization.
  • Familiarity with CME requirements and accreditation processes is highly desirable.
  
  
  
  
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in project management tools and event management software.
• Budget management and financial reporting expertise.
• Ability to work flexible hours, including occasional evenings and weekends, as required by event schedules.
  
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.