Staffing Specialist

Vaco
$50,000.00 - $60,000.00 / yr
United States, New York, Queens
Apr 11, 2025
About: As part of a leading firm in facility management throughout the New York Tri-State area for over 30 years, you will develop and execute HR strategies focused on organizational effectiveness, workforce planning and employee engagement. Job Overview: The Staffing Specialist works under the direction of HR Management and supports the corporate and field operations team to manage the full recruitment and onboarding cycle for temporary facilities and janitorial team members. This position is also responsible for managing the applicant tracking system. Responsibilities: * Interview, Hire, and Onboard staffing replacements. * Schedule and forecast interview appointments depending on staffing needs. * Execute the hiring and application process according to company practices and legal compliance. * Handle/Coordinate New Hire Orientation and Onboarding by reviewing company guidelines, work expectations, rules, and practices. * Processes background checks in compliance of company practices and client specific requirements. * Enrolls employees in the time and attendance system (CTR) and processes activity changes as necessary. * Monitors union card submissions and union dues. Interacts with payroll team in an effective and positive manner to process and resolve payroll related issues according to company regulations and legal compliance. * Elevates labor or client concerns to the HR Supervisor / HR Management team as necessary. * Assist in operating the main operations department reception line in a professional and courteous manner when necessary. Qualifications and Competencies: * High School Degree minimum. College Degree in business or HR highly desired. * 3 Years of prior administrative experience with a focus on HR/ Staffing preferred. * Spanish communication skills is a must. * Solid consultation and interviewing skills, strong oral and written communication skills are required. * Ability to work in a highly fast paced environment and operate multiple phone lines. * Advanced knowledge of Excel and Microsoft Suite systems. * Strong attention to detail and a high standard for accuracy. * Excellent leadership, facilitation, and interpersonal skills, with the ability to liaise positively with all levels of management and field teams. * Self-starter able to work with a high degree of urgency and under pressure. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.