Administrative Support Associate - Advanced

University of North Carolina Charlotte

$35,212 - $48,417

United States, North Carolina, Charlotte

Apr 09, 2025

Administrative Support Associate - Advanced

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	004947
NC Salary Grade Equivalency	GN06
Classification Title	Administrative Support Associate
Working Title	Administrative Support Associate - Advanced
Salary Range	$35,212 - $48,417
Anticipate Hiring Range	$35,212 - $41,000
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Education (Col)
Work Unit	School & Community Partnership
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend required in conjunction with events schedule. This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position	Serves as an office support coordinator for school and community partnerships and assists and facilitates in the planning, organizing, and support of student teaching and clinical placements, conferences, workshops, seminars, and meetings. Provides excellent customer service to students, school and community partners, faculty and staff. This position assists faculty, the Assistant Dean of School and Community Partnerships and the Director of Educational Outreach with coordination of works as it arises.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school; or an equivalent combination of education and experience. University Preferred Qualifications: Advanced: Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties	Serves as an office support coordinator for school and community partnerships and assists and facilitates in the planning, organizing, and support of student teaching and clinical placements, conferences, workshops, seminars, and meetings. This position assists faculty, the Assistant Dean of School and Community Provides excellent customer service to students, school and community partners, faculty and staff. Process honorarium and speaker payments for events/conferences. Understands programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations. Answer callers' questions regarding conferences, workshops, seminars and meetings. Collect attendees conference fees and prepare daily deposits. Prepare honorariums for speakers/facilitators.
Other Work Responsibilities	Maintain and file reports and forms for attendance and expenditures. Complete check requests from verbal or written instructions from Assistant Dean, Office Manager, and/or Director of OEO. Prepare student data reports when requested by Office Manager, Director of OEO, or Assistant Dean. Order office supplies, inventory, etc. as needed. Maintain supply inventory and ordering supplies for department or as directed by the Office Manager.
Departmental Preferred Experience, Skills, Training/Education	Experience with Microsoft and Google Suite (Intermediate skills with Excel or Google Sheets preferred). Strong attention to details needed. Experience with Wordpress (preferred) Experience with office management (purchasing, scheduling, maintaining records preferred) At least one year of office/clerical work experience
Necessary Licenses or Certifications
Work Location	Office of School & Community Partnerships, COED 139
Posting date	04/09/2025
Closing date	04/23/2025
Proposed Hire Date	05/05/2025
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
The position involves support with conference and event planning. Please describe your experience planning and coordinating events, including managing logistics, budgets, and communication with vendors and attendees. What aspects of this role interest you, and how do your skills and experience align with these responsibilities?

(Open Ended Question)
*
This role requires frequent interaction with college students. Describe your experience communicating with and assisting students, and provide an example of a situation where you provided excellent customer service in an educational setting.

(Open Ended Question)
*
The job description mentions responsibilities such as preparing reports, maintaining records, and utilizing databases. Describe your experience with these types of tasks, and provide an example of a situation where your attention to detail and accuracy were critical in managing data or preparing documentation.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents