Facility Operations Coordinator - School of Public Health

University of Illinois Chicago
United States, Illinois, Chicago
Apr 08, 2025
Facility Operations Coordinator - School of Public Health Facility Operations Coordinator - School of Public Health Hiring Department: Admin Operations Location: Chicago, IL USA Requisition ID: 1032610 FTE: 1 Work Schedule: Monday - Friday, 9AM-5PM Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: April 22, 2025 Salary Range (commensurate with experience): $65,000.00 - 73,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits. The School of Public Health (SPH) Facility Operations Coordinator, in collaboration with the Associate Dean of Administration, will be responsible for planning, coordinating and directing all general facility and building-related operations for the School of Public Health. Duties & Responsibilities: Serve as SPH liaison with campus officials from PSPM, Facilities Management, Building Services, Space Management, Police, Parking, Office of Sustainability, Telecommunications, ACCC, and Risk Management to troubleshoot and resolve facility related issues. Oversee SPH Front Desk operations including mail and package delivery, classroom scheduling, general building safety/security, addressing general building inquiries. Oversee front desk staff including making weekly schedules, assigning tasks, training as needed, and providing feedback and performance reviews. Responsible for the development and periodic review/update of policies and procedures for various SPH facilities and building operations to ensure continuous improvement and effective service delivery. Requires regular communication with SPH leadership, SPH Student Affairs and staff from the Department of Psychiatry. Obtain cost estimates and proposals for upgrades to offices, classrooms and other renovation projections. Responsible for tracking ongoing projects, attending project-related meetings, and ensuring projects are completed timely and accurately. Maintain accurate space records for Dean's office space. Prepare offices for new employee occupancy. In coordination with Associate Dean of Administration, complete the annual Campus Space Survey. Responsible for biennial inventory, Industry Weapon/1st floor and elevator monitor displays and maintain access to the EMS Manager system. Responsible for building key management and access for Dean's Office personnel. Interact with SPH and Psychiatry staff to address general building access issues or questions. Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: 1. High School Diploma or equivalent. 2. Any one or combination totaling three (3) years (36 months) from the categories below: A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent: 60 semester hours or an Associate's Degree equals one (1) year (12 months) B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience. C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience. 3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience Preferred Qualifications: Three years of experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience. Excellent technical skills and knowledge/proficiency with Microsoft Office, online video conferencing platforms (Zoom, WebEx, Microsoft Teams), cloud based systems (Box) and Qualtrics. Strong project management skills. Strong interpersonal, communication, written, and customer-service skills. Ability to work autonomously, and collaboratively in a diverse and team-based environment. Ability to deal effectively with various personalities and the ability to manage and prioritize multiple task tasks or projects. Ability to lift light, medium and heavy items. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/14555?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-7a2aca4e231f39428236f24e14fca67c