New 
Administrative Assistant
 IES Communications | |
 United States, Arizona, Phoenix | |
 Apr 02, 2025 | |
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Job Summary: The Administrative Assistant is responsible for the daily administrative functions of the branch Job Duties and Responsibilities: Develop, analyze and research files, spreadsheets, flow logs, reports and track material Review and authorize the ordering of office supplies, equipment and furniture Assign Company property and materials Evaluate time sheets Make travel arrangements and help reconcile the business travel account Secure per diem checks and oversee the branch petty cash/checkbook Rely on experience and judgment to plan and accomplish goals through creativity and flexibility Other responsibilities as assigned Min USD $22.00/Hr. Max USD $32.00/Hr. Qualifications Physical and Mental Requirements: Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s). Must promote the Company culture and mission to all employees, vendors, clients and business partners. Must be able to act as the Company liaison for interface with customer representative(s). Must possess proven problem solving and critical thinking skills and the ability to effectively read, write and give oral presentation(s). Must be able to travel within the branch territory and/or regional territory as needed. Must possess the ability to learn Company and customer project management systems. Education, Certification, License, and Skill Requirements: Must possess at least a High School diploma or GED equivalency; Associates Degree in a clerical field preferred. Must have advanced knowledge of Excel - including pivot tables and reporting. Must be proficient with the rest of the Microsoft Office Suite (Word, PowerPoint, Access, MS Project) and Email. Must possess a minimum of two (2) to four (4) years' experience in an office environment. Must be able to utilize multi-line phone system and other common office equipment. Must meet Company minimum driving standards. Must have proven ability to manage multiple tasks/projects simultaneously. Minimum Years of Experience 2-4 License Required No Minimum Education High School Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2019 fiscal year ending September 30, 2019 IES produced over $1.1 billion in revenue and employed over 5000 employees at over 79 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females. Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply. EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English Spanish | |