New

Manager of Administrative Services - Georgetown University Libraries

Georgetown University
life insurance, tuition assistance
United States, D.C., Washington
Apr 02, 2025
Manager of Administrative Services - Georgetown University Libraries Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world. Requirements The Manager of Administrative Services at Georgetown University Libraries provides administrative support for the GU Libraries including financial and human resource-related business transactions, as well as the collection and dissemination of library statistical data, and other general administrative functions. This position serves as the library's liaison to the Main Campus Financial Services and serves as the department administrator for the libraries within the Georgetown Management System (GMS), a web-based system that manages the university's financial and human resources. As the library's GMS department administrator, the incumbent is responsible for initiating, tracking, and reporting on designated financial transactions and HR-related business processes throughout the life cycle of library staff and student employees, which currently include approximately 85+ full time equivalent (FTE) staff and over 120 student workers. The incumbent assists with collecting and reporting on library statistics, preparing descriptive information and data visualizations as needed, and also participates in usability studies, surveys, and other assessment projects at the request of the library's senior leadership team. Reporting to the Dean of the Library, this position monitors and provides regular updates to the Dean on the status of university funds, gift funds, and endowments managed by Library Administration. In addition, the incumbent supports other members of the senior leadership team, preparing various financial, HR-related, and data reports, while also providing general administrative support as needed for the members of the library's senior leadership team. Duties include but are not limited to: Serve as the HR point of contact and the Department Administrator for GU Libraries involving the initiation and tracking of relevant business processes throughout the library's staff and student employees' life cycle, from recruitment and job offers to hiring and termination. Ensure that transactions for all library personnel are accurate and appropriately completed within GMS. Work closely with the Dean of the Library to review and maintain accurate records related to university funds, library gifts and endowments ensuring compliance with the designated uses of funds as well as timely expenditure of funds. Maintain current policies and procedures as formulated by library leadership, and effectively communicate the University and Library human resources and financial policies and procedures to library staff. EnsuRE all procurement and payment transactions for the library are processed in a timely manner. Assist with collecting and reporting on library statistics, preparing descriptive information and visualizations, as needed, and participating in usability studies and other assessment projects. Provide general administrative support for members of the library's senior leadership team. Serve on departmental, library, and university-wide committees and task forces. Work Interactions This position reports directly to the Dean of the Library and collaborates closely with other members of the library's senior leadership team, as well as managers, librarians, and library staff on HR business processes, financial transactions, library data collection, and other administrative matters. The incumbent supports a library-wide culture of assessment by promoting and demonstrating responsible data management practices and by applying best practices to data collection, data management, and survey design and distribution. This position works closely and collegially with other campus units including the Main Campus Office of Finance and Business Services, the Department of Human Resources, Benefits Office, Student Employment Office, and with other internal and external offices, to ensure that transactions are processed accurately and promptly. Requirements and Qualifications Bachelors' degree 2-3 years of administrative experience, with strong preference for experience in supporting and tracking financial transactions, HR-related business processes throughout the library employee life cycle, and data collection Demonstrated ability to plan, organize, and manage diverse and competing tasks while consistently delivering high quality service Ability to follow directions and adhere to instructions, with a keen attention to detail, and the capacity to meet deadlines, while also demonstrating an appropriate level of initiative and independent work Demonstrated ability to work effectively and contribute positively to a collaborative work environment Experience in maintaining confidentiality, adhering to ethical work practices, and managing sensitive information with sound judgment and discretion Proficiency in Microsoft Office Suite, Google Suite, Adobe, and web conferencing software Proven experience with the use of databases and spreadsheets, along with a willingness and ability to learn new software to support administrative functions, as required Strong interpersonal, written, and verbal communication skills are required A commitment to fostering an equitable and inclusive workplace, with the ability to work effectively with a diverse faculty, students, and staff Preferred Requirements and Qualifications Experience in supporting budget-related transactions, human resource operations, and data collection functions Experience using Workday software for human resources and budget transactions Experience gathering and compiling data to complete professional surveys, especially annual surveys from ARL, ACRL and IPEDS Experience with basic statistics, Excel formulas, and survey design tools, such as Google forms, SurveyMonkey, and Qualtrics Experience working in an academic library setting Experience in providing consultation and training to co-workers on technology or administrative processes Work Mode Designation This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation. Pay Range: The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $47,586.00 - $87,558.13 Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors. Current Georgetown Employees: If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown. Submission Guidelines: Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions. Need Assistance: If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu. Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website. EEO Statement: Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law. Benefits: Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website. To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Lauinger-Library-5th-Floor/Manager-of-Administrative-Services---Georgetown-University-Libraries_JR21426-1 jeid-8711654a8661734595b4c3e30fa7a59d