New

Scholarship and Fellowship Manager

North Carolina State University

$ 36,381 - $ 91,526

United States, North Carolina, Raleigh

Apr 01, 2025

Job Posting Information

Posting Number	PG194515SP
Internal Recruitment	No
Working Title	Scholarship and Fellowship Manager
Anticipated Hiring Range	Commensurate with Experience ($60,000 - $65,000)
Work Schedule	Monday - Friday, 8am-5pm (occasional nights and weekends)
Job Location	Raleigh, NC
Department	Agriculture Related Foundation
About the Department	CALS College Advancement The mission of the CALS College Advancement is to enhance, promote and support the academic programs, research and extension efforts of the College of Agriculture and Life Sciences ( CALS). Within CALS Advancement is the NC Agricultural Foundation, Inc., a nonprofit, 501c3 organization formed as a means of supporting agricultural research, extension and teaching activities in CALS. The CALS Advancement team works in close partnership with the central University Advancement Office and its partner colleges. CALS Academic Programs CALS offers a diverse array of academic programs designed to prepare students for various careers in agriculture and life sciences. CALS features 16 undergraduate majors and 19 minors across 12 departments, providing a comprehensive education in fields such as Agricultural Business Management, Biochemistry, Horticultural Science, Nutrition Science, and Poultry Science, just to name a few. Additionally, the college offers more than 20 graduate programs. For those seeking a more hands-on, technical education, the Agricultural Institute provides six two-year degree programs. For the 2024-2025 academic year, CALS awarded over 950 scholarships totaling more than $2.2m.
Essential Job Duties	The Scholarship and Fellowship Manager is responsible for administering and managing a large portfolio of endowed and annual scholarships and fellowships supporting students in the College of Agriculture and Life Sciences ( CALS). Reporting to the Executive Director, NC Agricultural Foundation, Inc. with a dotted line to the Associate Dean and Director, CALS Academic Programs, you will serve as the college subject matter expert on scholarship fellowship and financial award information. In this this role you will provide support in the following areas; scholarship and fellowship administration, program administration and coordination, customer service and stewardship to ensure effective funding processes, strong donor relationships, and student success through day-to-day scholarship/fellowship administration. Duties and Responsibilities include, but are not limited to: Manage the scholarship/fellowship administration for awards benefiting CALS. Follow the University's scholarship cycle and manage the awarding timelines & due dates. Serves as primary liaison and manager for scholarship processing software processes and platforms (PackAssist). Serve as the primary point of contact for students, parents/guardians, and university partners, providing timely and relevant information on scholarship opportunities, application procedures, and deadlines. Manage solicitation of annual scholarship donors to secure funds for making awards. Work collaboratively with CALS Academic Programs and CALS departments to facilitate and track awards, identify recipients, analyze trends and data, prepare reports, track budgets, and reconcile scholarship funds. Ensure compliance with legal gift agreements to ensure awards are spent appropriately. Ensure compliance with applicable statutes, regulations, and procedures and remain current regarding regulations, policies, and procedures affecting scholarships and financial aid. Review student applications and make recommendations for awards based on criteria and student award eligibility. Review legal draft gift agreements to ensure language aligns with the awarding process. Coordinate with the Office of Scholarships and Financial Aid and utilize PackAssist to review, verify, and process student scholarship applications. Collect post-acceptance responses from scholarship recipients (over 800) as part of the annual scholarship donor notifications process, including reviewing, editing, and tracking post-acceptance information from students and assembling and distributing reports. Manage donor relations as they pertain to scholarships/fellowships. Provide data and reports on scholarship impact and outcomes to support fundraising efforts. Coordinate scholarship communications and logistics to CALS students, donor communications, meetings, events, and special projects. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition ( https://news.hr.ncsu.edu/you-belong-here/) and learn more about what makes NC State the best place to learn and work for everyone.
Other Responsibilities

Qualifications

Minimum Experience/Education	Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Strong organizational, communication, and analytical skills, with attention to detail and the ability to multitask effectively. Ability to take initiative, and work independently as well as in a collaborative work environment. Ability to communicate effectively. High degree of attention to detail and ability to work well under pressure. Strong project management skills. Proficiency with Google Suite and Microsoft Applications and overall advanced computer skills. Superior written and oral communication skills. Strong interpersonal and customer service skills. Ability to maintain discernment and confidentiality.
Preferred Qualifications	Experience in higher education, financial aid or non-profit experience is a plus. Knowledge of accounting principles. Knowledge of scholarship administration and compliance.
Required License or Certification	Valid NC driver's license or the ability to obtain within 60 days of start.
Valid NC Driver's License required	Yes
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	04/01/2025
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	04/08/2025
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Applicant required documents: Cover Letter, Resume/CV, Contact Information for Professional References (at least one current or previous supervisor reference required).

Position Details

Position Number	00109101
Position Type	SHRA
Position Classification Band Title	University Program Specialist
Position Classification Band Level	Journey
Position Classification Salary Range	$ 36,381 - $ 91,526
Salary Grade Equivalency	GN08
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00 FTE
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	110199 - Agriculture Related Foundation
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.