Senior Logistics and Administrative Specialist

SWCA Environmental Consultants is seeking a full-time Senior Logistics and Administrative Specialist to support our Salt Lake City office. The ideal candidate is a proactive, organized problem solver with excellent communication skills, dedicated to ensuring smooth and efficient operations. This position requires the ability to work independently while also collaborating effectively with team members. The individual in this role will have high attention to detail, strong time management skills, and the ability to prioritize and multi-task in a fast-paced environment. They will provide clear support to employees, negotiate assertively with vendors, and ensure operational excellence.

This is a full-time, hourly position with benefits, based in Salt Lake City, UT office.

SWCA Environmental Consultants is a 100% employee-owned company, and we offer highly competitive pay rates based on individual qualifications and experience. We offer an excellent benefits package, including an employee stock ownership retirement plan (ESOP).

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

Our Vision (the North Star): Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

Core Values: We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture.

Purpose: Our company purpose is to preserve natural and cultural resources for tomorrow while enabling projects that benefit people today. You are invited to be a part of our success story.

The Senior Logistics and Administrative Specialist will be responsible for providing a suite of field staff logistics and office administrative support activities.

Logistics Coordination:

• Manage field logistics for Salt Lake City staff, including coordinating fieldwork needs with project/task managers, scheduling staff, arranging vehicles, equipment, and supplies for fieldwork, and collecting vehicle inspection logs and expense receipts.
• Support safe and effective field staff deployment, project data collection, and return of field staff.
• Serve as the Office Safety Representative, managing health and safety compliance tasks, scheduling training courses, and completing monthly reporting.
• Manage assets/inventory, maintenance, organization, and billing of field data and safety equipment, including technology asset management (e.g., field tablets and GPS equipment).
• Organize safety gear, secure travel arrangements, track expenditures, and reconcile billing.
• Procure Certificates of Insurance to meet contract requirements as needed.
• Manage fleet of company-owned and rental vehicles, including coordinating vehicle maintenance, repairs, drop-offs, and pick-ups.

Administrative Responsibilities:

• Provide backup coverage to the administrative team for tasks such as:
• Office supply orders, mail/FedEx, errands, break room upkeep, meeting coordination, document production, and other office-related tasks.
• Coordinating onsite and offsite office events, conferences, community events, and volunteer opportunities as part of our SWCA Gives Back program.
• Onboarding new employees and offering on-site orientation.
• Setting up desks for new hires with monitors, laptops, keyboards, and mice, and coordinating the shipping and receiving of equipment.
• Managing office equipment and vendors, acting as a point of contact with property ownership.
• Collaborating with corporate departments as directed.
• Hosting virtual meetings via Teams or Zoom for the team.

• A minimum of a high school diploma (or GED equivalent).
• At least two (2) years of experience in environmental consulting, office management, logistics, or administrative assistance.
• Proficiency in MS Office applications, including Word, Excel, Teams, and PowerPoint
• Familiarity with Zoom and MS Teams video meeting platforms or a strong willingness to learn.
• A current and valid driver's license, with the ability to drive multiple types of vehicles, including trucks and 4x4s.
• Ability to lift 30 lbs.
• The nature of this position is such that it is not a role which provides remote work options. Interested candidates should be able to be at the SWCA SLC office daily, M - F.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks amongEngineering News-Record'sTop 200 Environmental Firms.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency. An employee in this Salt Lake City, UT position can expect an hourly pay rate of $23.01-$29.43/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply.

If you would like to contact SWCA regarding the accessibility of our website or need assistance completing the online application process due to a disability, please emailaccommodations@swca.comor call 800-828-8517. This contact information is for disability accommodation requests only. All other inquiries will not receive a response.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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