Academic Personnel and Human Resources Coordinator

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine School of Law is driven to improve our local, national and global communities by grappling with important issues as scholars, as practitioners and as teachers who are preparing the next generation of leaders. The collaborative and interdisciplinary community at UCI Law includes extraordinary students, world-renowned faculty, dedicated staff, engaged alumni and enthusiastic supporters. The Office of Human Resources at the UC Irvine School of Law is dedicated to providing quality HR services to attract, develop, motivate and retain a talented and productive workforce within a supportive work environment.

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments / projects / tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action. Under the general supervision of the Director of Academic Personnel and Human Resources (AP/HR), the Academic/HR Coordinator is responsible for the daily administrative operations of the Academic and Staff Human Resources Office and provides administrative support to the Director of AP/HR, and Academic and Staff Human Resource manager. Administrative operations include the maintenance of both hard and soft personnel and recruitment files, transfer of digital files for appropriate record maintenance and purging, as well as being responsible for student and visiting scholar employee hiring which includes onboarding, inputting hires, and separations. The Academic/HR Coordinator performs basic UCPath hire and payroll entries, DTA maintenance for student employee timesheets and backup DTA for faculty and staff, monthly Cognos downloads and tracking of end dates, and maintains the school's organizational lists, directory information, and intranet. AP/HR support include monitoring AP recruitments and AP Recruit app functions; assisting in coordinating seasonal faculty visits; coordinating staff recruitments and inputting and exporting JDX and ICIMS functions; managing confidential and sensitive issues; develops and presents options for creating or improving procedures; gathering information from a variety of sources, analyzing, and evaluating data, preparing reports. Manage student and HR inboxes with 24 to 48 hours turn around.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $31.72- $34.70 (Hourly).

Required:

• Demonstrated ability to organize and present complex information effectively to a range of audiences including faculty, students, staff, and members of the legal community.
• Demonstrated ability to organize and implement the logistical requirements of faculty visits during recruitment and school visits.
• Excellent writing skills to draft correspondence, memos, reports, and messages that are clear, logical, and concise.
• Demonstrated ability to speak, distinctly and diplomatically to obtain or relay concise, relevant information while using appropriate vocabulary and grammar through all forms of communications both digitally and orally.
• Advanced knowledge of Microsoft Office suite, including Word and Excel.
• Ability to maintain confidentiality of information with tact and discretion.
• Ability to conduct the business of the University in accordance with the Core Values and the Standards of Ethical Conduct, exercising sound judgment and serving the best interests of the institution and the community.
• Interpersonal skills to communicate and interact effectively with faculty, staff, students, vendors, and the public.
• Ability to set priorities that accurately reflect the relative importance of job responsibilities and deadlines.
• Skill in working collaboratively to prioritize work demands and resources to meet anticipated deadlines.
• Ability to take initiative, pay attention to detail, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal guidance and supervision.
• Experience supporting high-level professionals.
• 3-5 years Administrative Experience.

Preferred:

• Experience managing administrative operations in a higher education or law firm setting.
• Working knowledge of appropriate University and agency policies and procedures.
• Knowledge of UCI internal online Kuali Financial System (KFS), Basic UCPath, UC Time Reporting System (TRS), Personnel Records Online System (PROs), and AP Recruit and Fast Class, UCI International Tool system, and Cognos.
• 1-3 years HR and/or Payroll Experience.

Special Conditions:

• Occasional schedule and shift assignments (i.e. weekends, evening shifts) may be adjusted to ensure adequate staffing and coverage to meet operational requirements and necessities in an efficient and orderly manner. Such changes will be made and in compliance with Article 10 of the current Teamsters Local 2010 contract.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.