Public Records Analyst

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Public Records Office is part of the Division of Equal Opportunity and Compliance led by the Vice Chancellor of Equal Opportunity and Compliance. The purpose of the Public Records Office is to provide access to public information concerning the conduct of the people's business. This access is a fundamental right of people that are interested in the operations of UC Irvine.

http://www.pro.uci.edu/

Under general supervision, incumbent will process and respond to requests for records under the California Public Records Act (CPRA), Information Practices Acts (IPA) and the Family Educational Rights and Privacy Act (FERPA).

The Public Records Analyst will correspond with requesters, track requests for records, and analyze the scope of the request to identify responsive records. Under the direction of the Public Records Office staff, incumbent organizes responsive documents, reviews and redacts exempted information prior to releasing records. The work requires the analyst to establish and maintain an understanding of university functions, positive working relationships with campus contacts, and accommodations to help record holders with locating and collecting records. Public Records work requires the analyst to work with requesters to clarify requests for records, define the scope of searches, gather data related to a request and propose solutions that balances the public's right to access records against personal privacy rights and other confidentiality considerations. This position requires timeliness, the ability to frequently reset priorities, and organize and communicate information to and from multiple sources, including department managers, campus counsel, and others. Incumbent will serve as support for office initiatives and activities including scheduling, training, document scanning, and other general office duties.

Applies professional concepts to conduct analytical studies or projects of moderate scope and complexity to address a variety of policy, research and procedural issues. Fully analyzes issues and problems, gathers data and information, finds and evaluates alternatives and makes sound recommendations.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $28.07- $33.12 (Hourly).

Required:

• Strong computer skills with proficiency in the use of the Microsoft Windows operating system and the following application programs: Microsoft Word, Microsoft Outlook, Microsoft Excel, Microsoft Access, Microsoft PowerPoint, electronic mail, and the Internet. Familiarity with Adobe Acrobat and the use of .pdf formatted files
• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing. Ability to consistently maintain professional demeanor as a representative of the university.
• Proficient in ability to use discretion and maintain all confidentiality. Ability to maintain and safeguard confidentiality of documents.
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Attention to detail with strong proofreading skills.
• Proficient in ability to multi-task with demanding timeframes with the judgement to seek assistance from the public records team to meet statutory obligations to provide timely access to records.
• Working knowledge of applicable policy analysis techniques. Ability to comprehend and apply State and Federal laws and University policies related to information practices and public records. Ability to use knowledge of public records law, privacy practices university policy and system wide guidance to collect and prepare information for use in discussions, meetings with colleagues and external constituents.
• Ability to communicate clearly and accurately with proper grammar to a diverse group of internal and external stakeholders.
• Effective interpersonal skills including the ability to work in a team environment and work collaboratively with coworkers and others; demonstrated ability to effectively use tact and diplomacy to solicit cooperation from individuals in a complex and diverse environment.
• Minimum 3 years' experience in a related field

Preferred:

• Familiarity with University of California administrative and academic organizational structure, mode of governance, general policies, procedures, and regulations preferred.
• Knowledge of and experience with privacy and freedom of information (FOI) laws, such as the California Public Records Act, California Information Practices Act, Freedom of Information Act, Family Educational Rights and Privacy Act, and Health Insurance Portability and Accountability Act.
• Experience with public sector records management.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.