Executive Administrative Assistant

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Jan 08, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 01/14/2025 Type of Position:Administrative Operations and Support Workstudy Position: No Job Type:Regular Work Shift: Sponsorship Available: No Institution Name: University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening. If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations \| OEOC \| University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351. Department:University of Arkansas Police Department Chief Department's Website: Summary of Job Duties:The Executive Administrative Assistant (EAA) will engage in strategic planning alongside the Command Staff. The EAA will serve with four members of the Command Staff, supporting strategic budgetary preparations, invoice organization and payment, analysis, and reporting to various stakeholders. S/he should possess a high level of professionalism in handling highly confidential information and ensure the processing and distribution of Daily Case Reports to relevant internal and external departments or agencies. Additionally, S/he will lead the organization's departmental events and facilitate the creation of strategic reports for internal use. This role will be responsible for coordinating inventory control and submitting related reports, as well as supervising interns and part-time staff. The EAA will also maintain responsibility for a Travel and Procurement Card and should be well versed in Fayetteville Policy and Procedures related to such. S/he will support document control for all required reports, such as accident and case reports, and oversee the archiving of reports. Other duties include assisting with accreditation, Clery compliance, and other regulatory report preparations. This position will serve as the Department Scribe during strategic meetings and provide support for both individual and group presentations on a variety of topics. S/he assist with travel report preparation and help facilitate travel arrangements for staff through Workday. In addition, S/he will contribute to pre- and post-game day football preparations. The EAA is expected to be committed to completing training for new job duties as needed and ensure reliable attendance while fostering collegial and harmonious working relationships. As a detail-oriented, customer service-focused individual, S/he should possess strong organizational skills and the ability to multitask effectively which includes accepting duties as assigned. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Qualifications: Minimum Qualifications: The formal education equivalent of a high school diploma At least one year of specialized training in business management, business education, or a related field At least three years of experience in administrative support At least one year in a supervisory or leadership capacity Preferred Qualifications: Workday Experience Excel and Microsoft Word Skills Detailed and customer service-oriented person with strong organizational skills and ability to multi-task Additional Information: Salary Information: Commensurate with education and experience Required Documents to Apply: Resume Optional Documents: None Recruitment Contact Information: Jarred Witt, HR Coordinator - Athletics, jarredw@uark.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Special Instructions to Applicants: Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check, Sex Offender Registry, Substance Abuse Testing The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:N/A Frequent Physical Activity:N/A Occasional Physical Activity:N/A Benefits Eligible:Yes