Administrative Specialist III

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• High School diploma/GED plus three (3) years of administrative office support required.

• Knowledge of Microsoft Office.

• Good verbal and written communication skills.

Preferred Qualifications:

• Bachelor's degree.

• Prior experience healthcare in a setting.

Additional Information:

Responsibilities:

• Provide administrative and office support to the section chief and faculty of Pediatric Radiology.

• Serves as the administrative assistant by maintaining calendars, arrange meetings and schedule appointments with faculty, leadership, staff, etc.

• Develops and maintains databases, spreadsheets, and correspondence, etc. based on information provided to be distributed to appropriate individuals.

• Responsible for distribution of departmental mail. Attends meetings and takes minutes as requested by leadership.

• Organizes and coordinates events which may include creating timelines; collecting agenda items and background materials; coordinating itineraries for recruitment, visiting professors, and/or special events. Assist faculty, guests, and staff with scheduling flights, hotels, etc.

• Works closely with Radiology Departmental Business Officer on various items including but not limited to processing appropriate invoices, procurement, membership/travel requests, and departmental inventory.

• Provides assistance with preparing, monitoring, and editing clinical and on-call schedules.

• Provides assistance with onboarding new faculty/staff and residents (during ACH rotations) including but not limited to: obtaining ID badges and access and appropriate computer systems access.

• Perform other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.