Office Coordinator - Institute for Healthy Living - Full Time

Summary:

Responsible for the overall office operations, provides receptionist duties, and clerical support for the department. Provides support and manages tasks in a professional manner to improve the overall operations of the department. Performs general clerical duties to include answering phones, processing mail, ordering and maintaining supplies, typing, filing photocopying, faxing, scanning and processes invoices. Coordinates and prepares for meetings to include taking notes and preparing minutes. Coordinates and prepares for projects and events as assigned. Specific duties may vary based on the requirements of the department.

Responsibilities:

• Performs general clerical duties and supports the operations of the department
• Coordinates and maintains progress of specific projects as assigned Coordinates and prepares for meetings; to include preparation of material, presentations and meeting minutes
• Maintains up to date logs pertaining to department requirements and/or committee lists
• Supports the front office and greets all incoming visitors to the department
• Handling the daily office staffing needs for multiple locations, including managing schedules and initial approval of time off requests
• Ensuring that productivity expectations are met as they pertain to the office staff
• Assisting department leaders with quality improvement initiatives

Requirements:

Education/Skills

• High School Diploma
• Excellent customer service skills
• Strong organizational skills and the ability to efficiently manage administrative tasks.
• Flexibility and adaptability, with the ability to effectively multitask.

Experience

• Minimum 3 years of medical office experience required

Work Type:

Full Time

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