Program Coordinator - DPTR

The College of Education and Human Sciences is seeking a Program Coordinator to perform a variety of administrative and staff support duties for teacher licensure, Teacher Residencies and Paid Student Teaching. This role will require a close working relationship with the Director of Licensure to assist in various tasks to support students, faculty, staff, classroom teachers, school administrators, and school district staff.

This role will require organizational, communication, and management skills. The individual in this role will support various programmatic support functions including answering phones, maintaining office email, providing information to student and teacher inquiries, ordering supplies, making room reservations, setting up zoom meetings, creating and maintaining participant records, supplying vendor information to COEHS research, and various other office duties as needed.

Duties and Responsibilities include but not limited to:

• Coordinates and performs a range of staff and/or operational support activities for Teacher Residencies.

• Serves as a liaison with students and faculty in the communication of day-to-day administrative and operational inquiries.
• Supports the Director of Licensure with managing schedules and department calendars, screening and handling email and telephone communications, and answering initial inquiries regarding Residencies.
• Sorts, screens, reviews, and distributes incoming and outgoing email; composes, prepares and ensures timely responses to a variety of routine written and telephone inquiries.
• Assists in taking meeting minutes for various Residency meetings.
• Assists with supply requisitions, printing, maintenance, and other services.
• Creates social media posts, newsletter articles, and website updates in conjunction with the College's media support team.
• Assists with creating and managing application and admission materials, interview sessions, informing candidates of selection results, etc.
• Establishes, maintains, and updates files, databases, records, handbooks, and other documents.
  Provides data on residents, co teachers, cooperating teachers, and school administrators to COEHS for payment.
• Responds to requests from the New Mexico Public Education Department for data and other information as needed,
• Assists in organizing events, securing event locations, creating meeting flyers, ordering food and beverages, preparing materials, communicating invitations, managing RSVP responses.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's Degree.
• Communication skills both verbally and in writing.
• Ability to be part of a team to accomplish a common goal of student, faculty, and school district partner support.
• Experience in coordination and oversight of administrative support in a higher education setting.
• Experience planning, scheduling, coordinating calendars, meetings, and events.
• Experience creating correspondence and reports and recording meeting minutes.
• Experience with data and record keeping, including proficiency in Adobe and Microsoft suite.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.