Administrative Assistant - Medical Office
 Quadrant, Inc. | |
401(k)
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 United States, Maryland, Rockville | |
 Dec 12, 2024 | |
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Administrative Assistant - Medical Office Rockville, Maryland Pay From: $21 per hour MUST: Experienced Administrative Assistant Must have 3 plus years of experience as an Administrative Assistant Must have experience within finance and/or accounting Must have strong experience working with Microsoft Office Suite Must have experience tracking company expenses Must have experience sending out and reviewing invoices DUTIES: Administrative Assistant will be responsible for, but not limited to the following: Accurately prepare a variety of financial reports and analysis Meticulously prepare account reconciliations and identify errors Maintain ledgers for fixed assets and a variety of other ledgers Send bills to various entities, track payments and ensure payments are according to contracted rates Track and maintain required documentation for Human Resources Ordering supplies including following up with office locations to ensure timely delivery and verifying bills prior to submission to A/P for payment Check on arrival of and logging in packing slips Ordering furniture and equipment etc. for offices Assisting with scheduling the office set up of phone, gas, electric, shredding companies, etc. for new locations Scheduling shredding companies for all locations and confirming pick-ups with invoices Monitor Services and Deliveries Filing Paid bills, participant payments to Research patients Postage Meter maintenance and updates; certified mail as needed Answering phones Handle incoming and outgoing mail Ensuring insurance company payments and patient responsibility payments are sent to the lockbox and all other payments are reviewed Sorting and delivering mail internally Verifying incoming bills and distribute to where they need to go Assist with HR disclosures such as COBRA statements, 401k updates, I-9 Forms etc. Assist with handling new hire packets Update spreadsheets as needed Maintain employee directory for employees and doctors Organize catering, coffee etc. for meetings Maintain kitchen/break room Annual duties new filing folders; Annual reports with doctors, Annual registrations for locations etc. Performs other duties as required *Quadrant, Inc. is an equal opportunity and affirmative action employer.Quadrant is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities. | |