Project Coordinator

JLL
United States, Pennsylvania, Malvern
Dec 19, 2024
About JLL - We're JLL-a leading professional services and investment management firm specializing in real estate. We shape the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 93,000 individuals and believe a diverse and inclusive culture is one where everyone succeeds. That's why we're committed to creating an environment where we all feel welcomed, valued and empowered to achieve our full potential. With us, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections and be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL. What this job involves Supporting industry changing projects We are seeking a detail-oriented and organized Project Coordinator to join our team. The successful candidate will play a crucial role in supporting project managers and teams, with a particular focus on managing purchase orders, invoices, and financial tracking for various projects. Being forward thinking and consistently demonstrating initiative to adopt new technologies and contribute to efficient processes is key to the impact you will have in this role. The ideal candidate will have strong Excel skills and be adept at financial tracking and reporting. Essential Duties and Responsibilities Support the project management team throughout the project life cycle from Initiate to Close Purchase Order (PO) Management:Create and process purchase orders in accordance with company policies. Liaise with vendors and internal teams to ensure timely PO creation and approval. Track PO status and follow up on outstanding items. Maintain accurate PO records in the company's financial system. Invoice Processing:Review and verify incoming invoices against corresponding purchase orders. Ensure invoices comply with company and project-specific requirements. Process invoices for payment in a timely manner. Financial Tracking:Create and maintain financial spreadsheets. Prepare regular financial reports. Resolve discrepancies between invoices and POs with vendors and internal stakeholders. Change orders. Project Support:Assist with project documentation and ensure proper filing and organization. Support project managers in various administrative tasks. Communication:Act as a liaison between project teams, finance department, and vendors. Respond to inquiries from team members and stakeholders regarding POs, invoices, and project financials. Administration AdministrationKnowledge Management and training to include creation and maintenance of training materials, maintain and developed project management field manual. Systems support, including trouble shooting and issue resolution. Single point of contact for systems, training, process, general questions and issue resolution for assigned projects. Process Improvement Metric based reporting internal to Project Management Team Badging and security guard requests Assist with tracking RFIs, submittals, material expediting log Other responsibilities related to the job directly ask by the supervisor. Being at the heart of the team You are accountable, collaborative and demonstrate enthusiasm for implementing innovative ideas in a team environment. You are proactive and can think ahead to anticipate the needs of the team regarding data accuracy, preparing marketing materials, research, and project management related technology. Sound like the job you're looking for? Before you apply it's also worth knowing what we're looking for: Education and experience A Bachelor's degree from an accredited institution is required. (2+) years of experience related to construction project management is preferred, but experience supporting commercial real estate professionals in any sector is a plus. Knowledge, Skills and Abilities Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills. Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis. Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as formulas and pivot tables. An Achiever We'll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high volume environment. Most importantly, you'll want to contribute to a diverse, supportive, and talented team. What you can expect from us We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay. We can't wait to see where your ambitions take you at JLL.